Administrative Staff – Archiving and Consular Support Officer
Job Description
The Embassy of Jordan in Japan is seeking a full-time Administrative Staff member to support its Archiving Unit and Consular Section. The selected candidate will be responsible for maintaining and organizing the Embassy’s official correspondence and documentation, both physical and electronic. The role also includes supporting consular operations and assisting Embassy diplomats in daily administrative and logistical tasks. The ideal candidate should be highly organized, detail-oriented, and able to work with accuracy and discretion in a fast-paced environment.
Application Deadline
10th of August 2025
Duties
- Maintain and organize the Embassy’s incoming and outgoing correspondence
- Prepare, type, print, and file official documents and cables in both Arabic and English
- Manage physical and digital archiving systems, ensuring easy retrieval of information
- Organize the Embassy’s mail flow and maintain orderly document storage
- Support diplomats in retrieving background information and preparing reports
- Assist with workflow management and document tracking across departments
- Learn and apply consular procedures, systems, and regulations
- Provide support to the Consular Section as needed
- Perform other administrative and clerical tasks as assigned by Embassy
Requirements
- Proficiency in Arabic and English (spoken and written)
- Strong organizational and time management skills
- High attention to detail and accuracy in document handling
- Good knowledge of Microsoft Office applications (Word, Excel, Outlook)
- Familiarity with filing and archiving best practices (physical and digital)
- Willingness to learn consular regulations and procedures
- Ability to work in a multicultural and diplomatic environment
- Previous experience in administrative or clerical roles is an asset
- Japanese language proficiency is an advantage but not required
Important Note
The selected candidate will be expected to maintain the highest standards of confidentiality and professionalism. A willingness to take initiative, learn new systems, and adapt to evolving Embassy procedures is essential for success in this role.
How to Apply
Applicants should send an email to [email protected], including the job opening title in the subject line (Administrative Staff – Archiving and Consular Support Officer), and attach their CV. Incomplete applications may not be considered.